GENERAL AND COMPREHENSIVE FINANCIAL ADVICE, PLANNING, AND ACCESS TO CONVENIENT CASH MANAGEMENT SERVICES
Assist the Strata Council with the preparation and ongoing monitoring of Budgets
Prepare monthly financial statements and provide the Strata Council with:
Monthly statements of receipts and expenses, and statement of contingency reserves (within 25 days of month-end)
Maintain necessary bank accounts and optimize interest income
Provide a year-end financial statement and/or arrange for auditing as directed
Provide full electronic cash management services (Electronic Collection of Strata Fees)
Provide an annual budget projection
Prepare cheques relating to pre-approved expenses
Complete all banking transactions as required
ARRANGE COLLECTION OF FEES, INSPECTION OF PROPERTIES, APPRAISALS, AND ASSISTANCE WITH INTERPRETING THE CONDOMINIUM ACT OF BC
On a monthly basis, collect and deposit all Strata Fees by way of post-dated cheques or electronic banking, and report to Strata Council on outstanding accounts.
At the direction of Strata Council, impose, levy, and collect fines.
Notify Strata owners/residents regarding Strata Fees, damage deposits, special assessments, fines, hook-up fees, etc.
Secure and renew property value appraisals when required.
Review with the Strata Council annually the by-laws of the corporation and recommend any changes to the Strata Council. Prepare required documents to register at Land Titles Office.
As required, complete Forms pursuant to the Strata Property Act of British Columbia and its by-laws, amendments and regulations.
Ensure that the bylaws, rules, and regulations are adhered to by the owners.
Provide interpretation and assistance with the Strata Property Act and its amendments and regulations.
NEGOTIATIONS WITH INSURANCE AGENTS, CONTRACTORS, AND SERVICEMEN
Maintain contact with Strata Plan's Insurance agent and, along with Strata Council, regularly review and upgrade policies concerning the common property. Assist in administering any claims against these Insurance Policies.
Arrange for Insurance Appraisal & Depreciation Reports.
Ensure that all persons performing services at the site of the Strata.
Corporation are in compliance with the Worker's Compensation Act of British Columbia.
Supervise and direct employees, if applicable.
Arrange for, and meet with contractors and servicemen as required.
MONTHLY MEETINGS, MINUTES, PROGRESS REPORTS FINANCIAL STATEMENTS, AND CORRESPONDENCE
Present management reports at monthly Council meetings, General meetings, and Extraordinary meetings.
Transcribe minutes of meetings and circulate to all owners (within 15 working days).
Post any notices prepared on behalf of the owners and make copies available to any owner who requests them.
Ensure all appropriate correspondence is maintained between the Strata Council, Strata Corporation owners, the Developer, Sub Trades, Maintenance, etc.
Maintain current updated list of names and addresses of all owners and tenants.
Welcome "New Owners", ensuring that owners receive all necessary information pertaining to the Strata Corporation.
Maintain a 24-hour (emergency) answering service.
Maintain all corporate files, documents, and accounting.
Benefits To Strata Corporations
Convenient and Comprehensive Service
Supported by 20 years experience in the property industry